Write a clear email for any situation
Drafts a concise email with the right tone, a clear ask, and a strong subject line.
The prompt
Write an email for me.
To: [RECIPIENT and relationship — e.g. "my manager", "a new client", "a parent at my child's school"]
Purpose: [what this email must achieve]
Key points to include: [FACTS, DATES, DETAILS]
What I need them to do: [the ask, with any deadline]
Tone: [friendly / neutral / formal / firm]
Context they already have: [what they know vs. don't]
Requirements:
- Lead with the purpose in the first two sentences.
- One clear ask, easy to act on. Put dates and deadlines in bold.
- Short paragraphs; use bullets only if there are 3+ parallel items.
- No filler ("I hope this email finds you well"), no over-apologizing.
Return:
1. 3 subject line options.
2. The email.
3. A shorter version (under 80 words) in case brevity is better.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Email & Workplace Communication prompts
What to fill in
- what this email must achieve
- FACTS, DATES, DETAILS
- the ask, with any deadline
- friendly / neutral / formal / firm
- what they know vs. don't
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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