Write a business case to fund a training program
A budget-holder-ready case linking a training investment to a business problem, with costs, expected impact, and how it will be measured.
The prompt
Help me write a business case to get funding for a training program.
Business problem and its current cost: [e.g. "first-year turnover 38%, about $X per replacement"]
Proposed program: [WHAT, WHO, FORMAT, DURATION]
Costs: [design/development, vendor fees, facilitator time, learner time off the job, travel, platform]
Number of learners and timeline: [DETAILS]
Expected change and evidence for it: [pilot results, benchmarks, or "none yet"]
Decision maker and what they care about: [e.g. "CFO, payback period"]
Structure:
1. Executive summary (5 sentences max): problem, proposal, cost, expected return, ask.
2. The problem in business terms, with current metrics.
3. Why training is part of the solution, and what else must change for it to work (manager support, process, tools).
4. Options compared: do nothing, minimal option, recommended option.
5. Full cost, including the cost of learner time, which is usually the largest and most often missed.
6. Expected benefits with conservative, likely, and optimistic estimates. Show the formulas: ROI % = (net benefits / costs) x 100, and payback period.
7. How we will isolate the training's effect (control group, staggered rollout, trend comparison) and the measures at each stage.
8. Risks and mitigations.
Use only figures I provide. Where a number is missing, insert [ADD FIGURE] and say what source to use. Label all estimates as estimates.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Business Strategy & Startups prompts
What to fill in
- e.g. "first-year turnover 38%, about $X per replacement"
- WHAT, WHO, FORMAT, DURATION
- DETAILS
- pilot results, benchmarks, or "none yet"
- e.g. "CFO, payback period"
- ADD FIGURE
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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