Triage marketing requests from other teams
A fair intake and prioritization system for the flood of requests from sales, product, and leadership, plus replies for each.
The prompt
Help me triage and prioritize the requests coming into my marketing team.
Current requests: [PASTE LIST: requester, what they want, deadline they gave, why]
Our team and capacity: [PEOPLE, skills, approximate hours available this month]
Marketing priorities this quarter: [OKRs or top goals]
Work already committed: [LAUNCHES, campaigns, recurring work]
Do this:
1. Score each request on: impact on our quarterly goals or revenue, urgency (real external deadline vs. preferred date), effort (S/M/L), and whether a self-serve option exists (template, existing asset, brand toolkit).
2. Sort into: do now, schedule, redirect to self-serve or another team, decline. Explain each call in one line.
3. Spot patterns: recurring requests that should become templates or a self-serve library, and requesters who need a standing slot.
4. Draft short, respectful replies for each "schedule", "redirect", and "decline", offering an alternative where possible.
Then design a lightweight intake process:
- A request form with required fields (goal, audience, metric, deadline, decision-maker, budget, existing assets).
- Service levels by request type (e.g. social graphic 3 days, landing page 2 weeks).
- A weekly prioritization slot and how to escalate conflicts to leadership with a clear trade-off ("If we do X, Y moves to next month").
Return the triage table (Request | Requester | Impact | Urgency | Effort | Decision | Reason), the replies, and the intake form fields.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Productivity & Planning prompts
What to fill in
- PEOPLE, skills, approximate hours available this month
- OKRs or top goals
- LAUNCHES, campaigns, recurring work
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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