Sort a pile of messy notes into organized topics with tags
Untangle notes written at different times into clean topic groups, with tags, a merged version, and an index you can search.
The prompt
Help me organize my notes.
Notes: [PASTE NOTES - they may mix unrelated topics and dates]
What I use them for: [work projects / study / personal knowledge base / writing ideas]
Tool they will live in: [e.g. Notion, Obsidian, OneNote, Google Docs, plain folders]
Topics I already use (optional): [LIST]
Steps:
1. Split the notes into individual ideas, even when one note covers several unrelated things.
2. Group the ideas into 5-12 clear topics. Reuse my existing topics where they fit; propose new ones only when needed.
3. Within each topic, merge duplicates and near-duplicates, keep the most complete wording, and keep dates where they matter.
4. Suggest 3-6 tags per topic: lowercase, no spaces (use underscores), no repeats, including any people or projects named.
5. Flag open questions, to-dos, and anything that looks outdated or contradictory.
Rules:
- Do not rewrite my meaning or drop content. If something does not fit, put it under "Unsorted".
- If you spot passwords, API keys, account numbers, or other secrets, do not repeat them. Just tell me which note contains one so I can move it to a password manager.
Return:
1. A topic index: topic, one-line summary, tags, number of notes.
2. Each topic as a section with its cleaned, merged notes.
3. A to-do and open-questions list.
4. A suggested folder or page structure for my tool.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Productivity & Planning prompts
What to fill in
- PASTE NOTES - they may mix unrelated topics and dates
- e.g. Notion, Obsidian, OneNote, Google Docs, plain folders
- LIST
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
Related prompts
- Design a daily routine that fits my lifeA realistic daily/weekly routine built around your energy, commitments, and goals.
- Plan a kid's birthday party on a budgetA complete party plan with theme, schedule, activities, food, and a cost breakdown that stays within your budget.
- Organize my family's busy week in one planA shared weekly family schedule that juggles school, work, activities, meals, and driving without daily chaos.
- Prioritize today's workRanks today's tasks by value, urgency, and dependencies and gives you a realistic plan.