Rewrite my message so the reader knows exactly what I need
Rewrites a vague message so the action, the owner, and the deadline are impossible to miss.
The prompt
Rewrite my message so the reader knows exactly what I need them to do.
My message: [PASTE]
Reader(s): [WHO]
What I actually need: [THE ACTION, if I can say it - otherwise leave blank and work it out from the message]
Deadline: [DATE/TIME or "none"]
Channel: [email / Teams / Slack]
Steps:
1. Tell me in one sentence what the ask seems to be in my current draft, and whether it's clear, buried, or missing.
2. Rewrite the message so that:
- The ask appears in the first two lines, starting with a verb ("Please approve...", "Can you send...").
- Each ask names who does it if there are several people. Use @names or one bullet per person.
- The deadline is specific (date and time zone, not "soon" or "ASAP") and in bold.
- The reader knows what "done" looks like (format, where to send it, how much detail).
- Background follows the ask and is cut to what they need to act.
3. If there are several asks, number them and put the most important first.
Return:
1. Rewritten message.
2. The ask in one line, as a test: if this line doesn't match what I need, tell me.
3. Remaining ambiguity - anything the reader could still reasonably interpret two ways.
Keep my facts and tone; don't add deadlines or requests I didn't give.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Email & Workplace Communication prompts
What to fill in
- PASTE
- WHO
- DATE/TIME or "none"
- email / Teams / Slack
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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