Observe a trainer and give structured coaching feedback
An observation checklist and feedback plan for assessing new or internal facilitators and helping them improve.
The prompt
Create a facilitator observation tool and help me give coaching feedback to a trainer.
Context: [e.g. "certifying internal SMEs as trainers", "new facilitator's first solo session"]
Session type: [in person / virtual / hybrid; length; group size]
What good facilitation looks like in our organization: [ANY STANDARDS or "suggest them"]
My observation notes (if I have them already): [PASTE or "none yet"]
Build an observation checklist covering:
- Opening: purpose, relevance to learners, ground rules, energy.
- Content delivery: accuracy, clarity, examples, pace, timing against the plan.
- Engagement: questions asked (open vs. closed), wait time, inclusion of quiet participants, managing dominant voices.
- Activities: clear instructions, debrief that links back to the job.
- Virtual skills (if relevant): platform fluency, chat and poll use, camera presence.
- Handling challenges: tough questions, off-topic tangents, tech issues.
- Close: summary, action commitments, evaluation.
For each item, give a 3-level rating with observable descriptions (developing / proficient / strong).
Return:
1. The observation checklist as a table.
2. If I gave notes: strengths with specific evidence, the 2-3 highest-impact improvements, and a practice suggestion for each.
3. A structure for the feedback conversation: ask for self-assessment first, then share observations.
4. Criteria for signing off a facilitator as ready to deliver alone.
Base feedback only on observed behavior, not personality.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Learning & Teaching prompts
What to fill in
- in person / virtual / hybrid; length; group size
- ANY STANDARDS or "suggest them"
- PASTE or "none yet"
How this prompt is built
This prompt follows the RTF structure (Role, Task, Format). RTF tells the model who to be, what to do and what shape the answer should take. It is the quickest structure that still gives noticeably better results than a bare request.
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