Group documents into themes and build a knowledge map
Groups scattered documents or information into clear themes and maps how topics connect, which document covers what, and where gaps are.
The prompt
Organize the information below into themes and build a knowledge map.
Material: [PASTE documents, notes, or summaries - label each one, e.g. "Doc 1: Pricing policy 2024"]
Purpose: [e.g. "understand everything we know about our customers", "prepare to take over a project", "plan a knowledge base"]
Audience: [who will use the map]
Steps:
1. Identify the main themes (usually 5-10). Name each in plain words and define it in one sentence.
2. Assign every key piece of information to a theme. If something fits two themes, place it in the best one and cross-reference it.
3. Show how themes relate (depends on, causes, contradicts, is part of).
Return:
1. Theme summary - each theme with a 2-3 sentence synthesis of what the material says.
2. Knowledge map - an indented outline: Theme > Subtopic > key points, with the source document for each.
3. Coverage table: | Theme | Documents that cover it | Depth (thorough / partial / mentioned) | Last updated if known |
4. Connections - the most important relationships between themes.
5. Gaps and overlaps - themes with thin or no coverage, and themes covered repeatedly.
6. Optional diagram code - a simple Mermaid mind map I can paste into a diagram tool.
Use only the material provided; don't add knowledge from outside it unless labeled (outside context).
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Research & Summaries prompts
What to fill in
- who will use the map
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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