Draft emails in my executive's voice for their approval
Replies written the way my executive actually writes, ready for a quick review and send.
The prompt
Draft an email reply on behalf of my executive, in their voice.
Examples of how my executive writes: [PASTE 3-5 REAL EMAILS THEY SENT]
The email to reply to: [PASTE]
What my executive wants to say: [THEIR NOTES OR MY UNDERSTANDING - e.g. "yes but not until Q3", "decline politely"]
Relationship with the recipient: [e.g. "board member", "longtime client", "new vendor"]
Sent from: [their account / mine on their behalf]
First, describe their style in 5 bullets: greeting and sign-off, typical length, directness, warmth, words they use and avoid. Then write the reply matching it.
Rules:
- Match their length. If they write 3 lines, don't write 10.
- Don't commit them to anything they didn't say - no new dates, numbers, or promises. Put [CONFIRM WITH EXEC] where a commitment would normally go.
- If I'm sending from my own account on their behalf, write it in my voice referencing them ("[Name] has asked me to...").
- Flag anything sensitive in the incoming email (legal, HR, confidential, angry tone) that my executive should see before anything is sent.
Return: the draft, a one-line summary for my executive ("Reply to X: declines, offers Q3 - OK to send?"), and one alternative version if the tone could reasonably go two ways.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Email & Workplace Communication prompts
What to fill in
- PASTE 3-5 REAL EMAILS THEY SENT
- PASTE
- e.g. "board member", "longtime client", "new vendor"
- their account / mine on their behalf
- CONFIRM WITH EXEC
- Name
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
Related prompts
- Write a follow-up email that picks up from our last conversationRestarts a stalled conversation with a short recap of what was agreed and one clear next step.
- Write a polite reminder for an overdue action or deadlineGives you a friendly first reminder, a firmer second one, and a final notice for something someone still owes you.
- Write a firm but respectful escalation emailEscalates a stuck issue to someone with authority, stating facts, impact, and the decision needed without blame or drama.
- Draft replies to several emails in my own toneLearns your writing style from sample emails, then drafts concise, send-ready replies to a batch of messages.