Create a job aid people use at the moment of need
Designs a checklist, decision tree, or quick-reference tool that supports a task on the job instead of more training.
The prompt
Create a job aid for a task people do at work.
Task: [WHAT THEY ARE DOING - e.g. "processing a refund over $500 in the billing system"]
Who uses it: [ROLE and experience level]
Where and when they use it: [e.g. "on a second screen during live calls", "on the shop floor, gloves on", "printed at the desk"]
Source steps or policy: [PASTE THE PROCESS, SOP, OR NOTES]
Most common errors today: [WHAT GOES WRONG]
First, choose the best format for the situation and explain why in one sentence:
- Step-by-step checklist (fixed sequence)
- Decision tree or if/then table (choices based on conditions)
- Reference table or lookup (codes, values, contacts)
- Annotated screenshot outline (software tasks)
Design rules:
- Fits on one page or one screen. Usable in under 30 seconds.
- Start each step with a verb. One action per step.
- Put warnings right before the step where the error happens, not at the bottom.
- Use plain language and the exact labels people see in their tools.
- No background theory; link to it if needed.
Return:
1. The job aid, ready to format.
2. A note on where it should live so people find it (e.g. pinned in the tool, laminated at the station).
3. Three quick tests to check it works: hand it to a novice and watch.
Do not add steps that are not in my source. Mark anything unclear as [CONFIRM].
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Learning & Teaching prompts
What to fill in
- ROLE and experience level
- PASTE THE PROCESS, SOP, OR NOTES
- WHAT GOES WRONG
- CONFIRM
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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