Build an AI-assisted workflow to cut my weekly workload
Turns a time-consuming process into a step-by-step human + AI workflow with prompts, review points, and estimated time saved.
The prompt
Help me turn a time-consuming part of my work into an AI-assisted workflow.
The process or recurring work: [DESCRIBE STEP BY STEP - e.g. "weekly status report: pull updates from 6 project owners, summarize, format in PowerPoint"]
How often, and how long it takes now: [e.g. "weekly, about 4 hours"]
Inputs and where they live: [emails, Excel files, Teams chats, CRM, documents]
Output and who receives it: [DETAILS]
AI and automation tools I'm allowed to use: [e.g. Copilot in Outlook and Excel, ChatGPT Enterprise, Power Automate]
What can't go wrong: [e.g. "numbers must match finance", "no client data in public tools"]
Return:
1. Current-state steps with time per step (mark estimates).
2. Future-state workflow: | Step | Who does it (Me / AI / Automation / Someone else) | Tool | Input | Output | Human check |
3. A ready-to-use prompt for each AI step, with [PLACEHOLDERS].
4. Quality checks I run every time before anything is sent: numbers, names, dates, tone, and claims.
5. Time saved per cycle, as a range with the assumptions shown.
6. A 2-week pilot: how to run it side by side with the old way, and what result decides whether to keep it.
Rules: Keep decisions, approvals, and anything sent outside the team under human review. Never put confidential or personal data into a tool my company hasn't approved. If a step is better handled by a simple template or rule than by AI, say so.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Working with AI prompts
What to fill in
- e.g. "weekly, about 4 hours"
- emails, Excel files, Teams chats, CRM, documents
- DETAILS
- PLACEHOLDERS
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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