Assess subrecipient risk and plan grant monitoring
A risk assessment and monitoring plan for organizations you pass grant funds to, scaled to their risk and aligned to your award terms.
The prompt
Help me assess subrecipient risk and plan monitoring for a grant my agency passes through.
Award and rules: [funding agency, program, award number; e.g. "federal award under 2 CFR 200", "state grant terms"]
Subrecipient: [organization type, size, years working with us]
Subaward amount and period: [DETAILS]
What they will do: [ACTIVITIES and deliverables]
What we know: [prior audit results, single audit status, staff turnover, new systems, past late reports, prior findings]
Our monitoring capacity: [staff time, site visit budget]
Produce:
1. Risk assessment across factors such as prior experience with similar awards, audit results, financial management and internal controls, staff and system changes, and award complexity. Rate each low/medium/high with the evidence, then give an overall rating.
2. Monitoring plan scaled to risk: desk reviews, invoice and documentation sampling, site visits, training, frequency of each, and who does it.
3. Specific conditions to consider for higher-risk subrecipients (e.g. reimbursement-only payment, more frequent reporting, prior approval for certain costs).
4. Required subaward elements checklist to confirm are in the agreement; mark each [CONFIRM] against the actual award terms.
5. Escalation steps if problems appear, from technical assistance through corrective action and suspension.
6. Documentation: what to keep on file to show monitoring happened.
Rules: base ratings only on facts I give; do not quote regulation sections unless I paste them. This is general information; confirm requirements with your grants manager or the awarding agency.
Highlighted [brackets] are blanks to replace with your own details.
Fill in the blanks and use this promptMore Legal & Compliance prompts
What to fill in
- organization type, size, years working with us
- DETAILS
- ACTIVITIES and deliverables
- staff time, site visit budget
- CONFIRM
How this prompt is built
This prompt follows the Few-Shot structure (Few-shot prompting). A few-shot prompt includes one or more worked examples of the input and the output you want, so the model can copy the pattern instead of guessing it.
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