# Write our wedding-day schedule and run sheet

A minute-by-minute day-of schedule for the couple, a vendor run sheet, and a contact list so the day runs without you managing it.

- Topic: Productivity & Planning
- Framework: RTF
- Level: Standard
- Tags: Design, Write, Plan, Fill-in Template, Step-by-step
- Source: https://www.thinkwithprompt.com/prompts/write-our-wedding-day-schedule-and-run-sheet

## Prompt

```text
Help us write our wedding-day schedule. This is step 5 of planning our wedding.

**Planning timeline and vendor list (from step 4, if we have it):** [PASTE]
**Ceremony time and location:** [DETAILS]
**Reception location and end time:** [DETAILS - same place or travel between?]
**Getting ready:** [where, who, hair and makeup start times, number of people]
**Photos:** [first look? family groups? golden-hour portraits?]
**Key moments:** [entrance, toasts, first dance, cake, traditions, send-off]
**Day-of coordinator:** [planner, venue coordinator, or a trusted friend]

Build:
1. A detailed timeline from wake-up to the end of the night, in 5-15 minute blocks. Add realistic buffers: hair and makeup often run late, family photos take longer than planned, and travel between sites needs extra time.
2. A vendor run sheet: arrival time, setup location, contact person, and cues for each vendor (when the DJ starts music, when the photographer must be where).
3. A family photo shot list grouped to minimize reshuffling, with names of who to gather.
4. A contact sheet: Role | Name | Phone | Arrival time.
5. A plan B for rain, heat, a late vendor, or a missing item, with who decides.
6. A day-of emergency kit list.

Return a short version for the couple and wedding party and a detailed version for the coordinator and vendors. Next step: thank-you notes after the wedding.
```

## What to fill in

- PASTE
- DETAILS
- DETAILS - same place or travel between?
- where, who, hair and makeup start times, number of people
- first look? family groups? golden-hour portraits?
- entrance, toasts, first dance, cake, traditions, send-off
- planner, venue coordinator, or a trusted friend

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.