# Write formal minutes for a board or committee meeting

Accurate, formally structured minutes recording attendance, quorum, motions, resolutions, and actions - ready for chair review.

- Topic: Meetings
- Framework: RTF
- Level: Standard
- Tags: Meetings, Write, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-formal-minutes-for-a-board-or-committee-meeting

## Prompt

```text
Turn my notes from a board or committee meeting into formal minutes.

**Organization and body:** [e.g. "Board of Directors", "Audit Committee"]
**Date, time, location/format:** [DETAILS]
**Present, apologies, in attendance (non-members):** [NAMES AND ROLES]
**Agenda:** [PASTE]
**My notes or transcript:** [PASTE]
**House style or previous minutes:** [PASTE AN EXAMPLE IF AVAILABLE]

Write the minutes with:
1. Header, attendance, apologies, and quorum statement (mark [CONFIRM QUORUM] if I didn't record it).
2. Declarations of interest.
3. Approval of previous minutes and matters arising.
4. One numbered section per agenda item: a concise summary of the discussion (key points, not who said every word), and decisions recorded precisely - "RESOLVED that..." with the mover, seconder, and vote outcome if I noted them.
5. Action log: action | owner | due date.
6. Date of next meeting and time the meeting closed.

Rules:
- Record decisions and reasons, not verbatim debate. Neutral, past tense, third person.
- Never invent a vote, resolution wording, figure, or attribution. Use [CHECK WITH CHAIR] where my notes are unclear.
- Flag confidential or legally privileged items that may need separate minutes.
- Note anything the company secretary or counsel should review before circulation.
```

## What to fill in

- e.g. "Board of Directors", "Audit Committee"
- DETAILS
- NAMES AND ROLES
- PASTE
- PASTE AN EXAMPLE IF AVAILABLE
- CONFIRM QUORUM
- CHECK WITH CHAIR

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.