# Write donor gift acknowledgments that meet IRS rules

Warm thank-you letters that also include the substantiation language US donors need for tax deductions, including quid pro quo disclosures.

- Topic: Writing & Editing
- Framework: Few-Shot
- Level: Advanced
- Tags: Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-donor-gift-acknowledgments-that-meet-irs-rules

## Prompt

```text
Help me write gift acknowledgment letters for my US nonprofit.

**Our legal name and EIN:** [NAME, EIN]
**Gift types to cover:** [e.g. one-time cash gift, monthly gift year-end summary, event ticket, in-kind donation, stock]
**Goods or services donors received, if any:** [e.g. gala dinner, tote bag, auction item, and their fair market value]
**Tone and signer:** [e.g. warm, personal, signed by the executive director]
**One recent impact detail to mention:** [REAL example]

For each gift type, draft a short letter that:
1. Thanks the donor in the first line and names what their gift is doing, without overclaiming.
2. Includes the substantiation elements the IRS expects for contributions of $250 or more: organization name, date and amount of a cash gift, a description (not a value) of non-cash property, and a statement of whether any goods or services were provided, with a good-faith estimate of their value if so.
3. For payments over $75 that are partly a contribution and partly for goods or services, includes a quid pro quo disclosure stating the deductible amount.
4. Leaves placeholders for donor name, date, amount, and description.

Also give me:
- A one-line checklist of which letters need which disclosures.
- A note on timing (acknowledgments should reach donors well before they file taxes) and on stock or in-kind gifts, where donors may need extra forms such as Form 8283.

This is general information, not tax advice. Have our accountant or counsel confirm the language, and adjust for local rules if we are outside the US.
```

## What to fill in

- NAME, EIN
- e.g. warm, personal, signed by the executive director
- REAL example

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