# Write an SOP for my team to use AI safely

A step-by-step operating procedure so a whole team can use AI on the same task consistently, safely, and with review built in.

- Topic: Working with AI
- Framework: RTF
- Level: Advanced
- Tags: Legal, AI & Prompting, Write, Summarize, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-an-sop-for-my-team-to-use-ai-safely

## Prompt

```text
Write a standard operating procedure (SOP) so my team can use AI on a recurring task the same way, safely, every time.

**The task:** [e.g. "drafting first replies to customer complaints", "summarizing supplier contracts"]
**Who will follow the SOP:** [ROLES, number of people, AI experience]
**Current workflow (if any):** [PASTE]
**Approved AI tools and our data rules or AI policy:** [DETAILS or PASTE]
**Quality bar and risks:** [what must be right; what could go wrong]

Include these sections:
1. **Purpose and scope** - when to use this SOP and when not to.
2. **Inputs** - what to gather before starting; what must be removed or anonymized before pasting into AI.
3. **Procedure** - numbered steps, each with the owner (person or AI), the exact prompt to use (with [PLACEHOLDERS]), and the expected output.
4. **Review and sign-off** - who checks what, using a short checklist, before anything is sent or used.
5. **Escalation** - situations where the user must stop and involve a manager or expert.
6. **Records** - what to save (prompt version, final output, reviewer) so the work can be audited.
7. **Maintenance** - who owns the SOP and prompts, and how to report a bad output.
8. **Quick-reference card** - the whole procedure in 6 lines.

Write in plain, direct language a new team member can follow on day one. Where our policy is unclear or missing, mark [CONFIRM WITH POLICY OWNER] rather than inventing a rule. Check with legal or compliance before rolling out for regulated work.
```

## What to fill in

- ROLES, number of people, AI experience
- PASTE
- DETAILS or PASTE
- what must be right; what could go wrong
- PLACEHOLDERS
- CONFIRM WITH POLICY OWNER

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.