# Write an RFQ or RFP to send to suppliers

A clear RFQ/RFP document that gets comparable, high-quality bids.

- Topic: Projects & Operations
- Framework: RCTFVV
- Level: Advanced
- Tags: Finance, Write, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-an-rfq-or-rfp-to-send-to-suppliers

## Prompt

```text
Role: Act as a buyer drafting an RFP that will produce comparable, evaluable responses.

Context: What is being procured and the business need: [NEED]. Detailed requirements (functional, technical, service, volume, SLAs): [REQUIREMENTS]. Mandatory vs desirable: [MANDATORY_DESIRABLE]. Commercial model and any budget guidance: [COMMERCIAL_MODEL]. Evaluation criteria and weights: [EVAL_CRITERIA]. Contract terms that are non-negotiable: [NON_NEGOTIABLE_TERMS]. Timeline and process: [TIMELINE].

Task: Draft the RFP: introduction and background; scope of supply; the requirements (clearly numbered, mandatory/desirable marked); the required response structure (so responses are comparable) including a pricing schedule template; the evaluation criteria and weights and how scoring works; the key contract terms bidders must accept or comment on; the process, timeline, and rules (questions, clarifications, confidentiality); and the submission checklist.

Format: A structured RFP with numbered sections and a pricing-schedule template. Neutral, non-leading language.

Verification: Ensure every requirement is unambiguous and testable in evaluation; flag any that a bidder could interpret two ways. Do not disclose the incumbent's pricing or bias the spec toward one supplier.

Validation: Read as a bidder: could two suppliers produce responses that are genuinely comparable on price and scope? Tighten the response structure where they could not.
```

## What to fill in

- NEED
- REQUIREMENTS
- MANDATORY_DESIRABLE
- COMMERCIAL_MODEL
- EVAL_CRITERIA
- NON_NEGOTIABLE_TERMS
- TIMELINE

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.