# Write an interim or final grant report to a funder

A candid report that maps results to the grant's original objectives, explains variances, and keeps the funder relationship strong.

- Topic: Writing & Editing
- Framework: RTF
- Level: Standard
- Tags: Finance, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-an-interim-or-final-grant-report-to-a-funder

## Prompt

```text
Help me write a grant report for one of our funders.

**Funder and report type:** [e.g. family foundation, interim 6-month report / final report]
**Funder's required questions or template:** [PASTE]
**Original objectives and targets from the proposal:** [PASTE]
**Actual results:** [outputs and outcomes with numbers, and data source]
**Budget vs. actual spending:** [PASTE, with any variances]
**What did not go as planned:** [delays, missed targets, staff turnover, and why]
**Stories or quotes:** [with consent]
**What we learned and what happens next:** [NOTES]

Rules:
- Follow the funder's questions and order exactly; answer every one.
- For each objective, show target, actual, and a short explanation, in a table.
- Report shortfalls plainly, with the cause and what we changed. Funders trust candor more than spin.
- Explain budget variances over 10% (or the funder's threshold) and say whether we need approval for a budget modification or no-cost extension.
- Separate outputs (people served, sessions held) from outcomes (what changed for them).
- Use only numbers I provide. Mark gaps as [ADD DATA]; never invent results, stories, or quotes.

Return: the report in the funder's structure, an objectives table, a budget variance summary, and a short cover note to the program officer. Also list anything we should raise with the program officer by phone before submitting.
```

## What to fill in

- e.g. family foundation, interim 6-month report / final report
- PASTE
- outputs and outcomes with numbers, and data source
- PASTE, with any variances
- delays, missed targets, staff turnover, and why
- with consent
- NOTES
- ADD DATA

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.