# Write an inbox delegation agreement with my executive

A written email delegation agreement: what I answer, what I flag, what I file, and how urgent items reach my executive.

- Topic: Email & Workplace Communication
- Framework: Few-Shot
- Level: Standard
- Tags: Email, Leadership, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-an-inbox-delegation-agreement-with-my-executive

## Prompt

```text
Help me write an inbox delegation agreement between me and my executive.

**Executive's role and main priorities:** [DETAILS]
**Types of email they get:** [e.g. "meeting requests, vendor pitches, internal approvals, board, press, personal"]
**What I already handle:** [LIST]
**Where things go wrong today:** [e.g. "they reply before I can", "urgent items get missed", "too many FYIs"]
**Tools:** [email client, folders/labels, chat app]

Draft a one-page agreement with:
1. **Categories and actions:** table - email type | I reply on my own | I draft for approval | forward to exec | delegate to someone else | file only.
2. **Urgent escalation:** what counts as urgent (named people, keywords, topics) and how I reach them (call, text, chat) depending on whether they're in meetings or traveling.
3. **Folder or label system:** 5-7 labels such as "Action - Exec", "Waiting on", "Read", with what goes in each.
4. **Response standards:** target response times by sender type, and a standard signature when I reply on their behalf.
5. **Daily rhythm:** when I triage, when we review together, how I summarize what I handled.
6. **Off-limits:** personal, HR, legal, or confidential items I should not open or act on unless asked.

Then give me 5 questions to ask my executive to fill any gaps before we agree it.
```

## What to fill in

- DETAILS
- LIST
- email client, folders/labels, chat app

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