# Write an acceptable use policy employees will read

Drafts a plain-language IT acceptable use policy covering devices, accounts, data, AI tools, and monitoring.

- Topic: Legal & Compliance
- Framework: Few-Shot
- Level: Standard
- Tags: HR & Hiring, Legal, Email, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-an-acceptable-use-policy-employees-will-read

## Prompt

```text
Draft an acceptable use policy (AUP) for our employees.

**Organization type and size:** [DETAILS]
**Locations and countries:** [WHERE employees work - affects monitoring and privacy law]
**Devices:** [company-issued only / BYOD allowed / mix]
**Systems in scope:** [email, chat, cloud storage, internet, VPN, AI tools, social media]
**Rules we already know we want:** [e.g. "no personal cloud storage for work files", "approved AI tools only"]
**Monitoring we do:** [e.g. "email filtering, web filtering, EDR" - be accurate]

Cover:
1. Purpose and who it applies to (employees, contractors, interns).
2. Accounts and passwords: no sharing, MFA, password manager use.
3. Devices: care, locking screens, lost or stolen device reporting (with a time frame), BYOD rules.
4. Data handling: where work data may be stored, sending sensitive data, removable media.
5. Internet, email, and personal use: what is reasonable.
6. Generative AI tools: approved tools and what data must never be pasted in.
7. Software installation and shadow IT.
8. Monitoring and privacy: what is monitored and why, stated honestly.
9. Reporting security issues: how and where, with no blame for reporting.
10. Consequences and exceptions process.

Style: plain language, short sections, "you" voice, examples of allowed vs. not allowed. Aim for a 10-minute read. Add a one-page summary for employees.

Note: this is general guidance. Have HR and legal review it, especially monitoring sections, which vary by country and state law.
```

## What to fill in

- DETAILS
- WHERE employees work - affects monitoring and privacy law
- company-issued only / BYOD allowed / mix
- e.g. "email filtering, web filtering, EDR" - be accurate

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