# Write a welcome pack and joining instructions for a cohort

Clear pre-program communications covering logistics, pre-work, tech setup, and expectations so learners arrive ready.

- Topic: Email & Workplace Communication
- Framework: Chain-of-Thought
- Level: Standard
- Tags: Email, Write, Plan, Fill-in Template, Step-by-step
- Source: https://www.thinkwithprompt.com/prompts/write-a-welcome-pack-and-joining-instructions-for-a-cohort

## Prompt

```text
Write the welcome pack and joining instructions for participants in my training program.

**Program name and purpose:** [DETAILS]
**Participants:** [WHO, how they were selected or nominated]
**Dates, times, and time zones:** [SCHEDULE]
**Location or platform and joining details:** [ADDRESS or LINK INSTRUCTIONS - do not paste passwords]
**Pre-work:** [TASKS and estimated time, or "none"]
**What to bring or set up:** [e.g. laptop, headset, software access, ID]
**Attendance and completion requirements:** [DETAILS]
**Contacts for questions and accessibility needs:** [NAMES or TEAM INBOX]

Requirements:
- Open with why this program matters to them and what they will get out of it.
- Put dates, deadlines, and actions in bold.
- Make tech setup step by step, with a "test before day one" check.
- Include an invitation to share accessibility needs or adjustments privately.
- Keep it scannable: short sections with headings.

Return:
1. Welcome email (under 250 words) with 3 subject line options.
2. A one-page joining instructions document: schedule, how to join, pre-work, what to bring, expectations, FAQ (5-7 questions), contacts.
3. A reminder message for 2 days before.
4. A short note to participants' managers explaining time commitment and how to support them.
```

## What to fill in

- DETAILS
- WHO, how they were selected or nominated
- SCHEDULE
- ADDRESS or LINK INSTRUCTIONS - do not paste passwords
- TASKS and estimated time, or "none"
- e.g. laptop, headset, software access, ID
- NAMES or TEAM INBOX

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.