# Write a student conduct decision letter that follows due process

Drafts a clear, fair discipline decision letter with findings, policy basis, sanction, and appeal rights.

- Topic: Legal & Compliance
- Framework: Few-Shot
- Level: Standard
- Tags: Education, Legal, Write, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-student-conduct-decision-letter-that-follows-due-process

## Prompt

```text
Help me write a student conduct decision letter.

**Setting:** [K-12 or college]
**Alleged violation and code section:** [POLICY TEXT]
**Facts gathered:** [EVIDENCE, statements, dates]
**Student's account:** [WHAT THEY SAID, and when they were given the chance to respond]
**Standard of evidence:** [e.g. "preponderance of the evidence"]
**Decision and sanction:** [DETAILS]
**Special status:** [e.g. student has an IEP or 504 plan, is an athlete, is under 18]

Before drafting, check:
1. Notice: was the student told the charge and the evidence before the decision?
2. Opportunity to respond: was it real and documented?
3. Findings: does each finding tie to evidence and the stated standard?
4. Proportionality: is the sanction consistent with policy and past similar cases?
5. Disability: if the student has an IEP or 504 plan and removal exceeds 10 school days, flag the need for a manifestation determination review.
6. Title IX: if the conduct may be sex-based harassment, flag that a separate process may apply.

Then draft the letter: the charge, a summary of the process, findings of fact, the policy violated, the sanction and its effective dates, supports offered, and appeal rights with the deadline and how to file.

Tone: respectful and factual, no character judgments. Protect other students' privacy. This is general information, not legal advice; have counsel or your conduct officer review before sending.
```

## What to fill in

- K-12 or college
- POLICY TEXT
- EVIDENCE, statements, dates
- e.g. "preponderance of the evidence"
- DETAILS

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