# Write a steering committee pre-read with clear decision asks

A short pre-read that gets steering committee members ready to make decisions, not just hear an update.

- Topic: Meetings
- Framework: RTF
- Level: Standard
- Tags: Meetings, Write, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-steering-committee-pre-read-with-clear-decision-asks

## Prompt

```text
Help me write a pre-read for my next steering committee meeting.

**Project or program:** [NAME and one-line goal]
**Steering committee members:** [ROLES and what each cares about]
**Overall status:** [on track / at risk / off track, and why]
**Progress since last meeting:** [MILESTONES hit or missed]
**Decisions I need from them:** [LIST - e.g. "approve $40K contingency", "choose between two launch dates"]
**Top risks and issues:** [ITEMS needing their awareness or help]
**Budget and schedule figures:** [planned vs. actual vs. forecast]

Rules:
- Decisions come first. Each decision gets: the question, background in 2-3 sentences, options with impact, my recommendation, and what happens if they defer.
- Separate "for decision", "for input", and "for information".
- Explain status with evidence, not adjectives. If amber or red, give the path back to green.
- Use only the figures I give; mark gaps as [ADD].
- Fit on two pages.

Return:
1. The pre-read with sections: Decisions needed, Status summary, Milestones, Budget, Risks and issues needing help, For information.
2. A suggested meeting agenda that spends most time on decisions.
3. The 3 toughest questions members are likely to ask and short answers I can prepare.
```

## What to fill in

- NAME and one-line goal
- ROLES and what each cares about
- on track / at risk / off track, and why
- MILESTONES hit or missed
- ITEMS needing their awareness or help
- planned vs. actual vs. forecast
- ADD

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.