# Write a shift handover note so nothing falls through the cracks

A structured handover from one shift to the next covering open issues, safety, status, and what the next shift must do first.

- Topic: Projects & Operations
- Framework: Few-Shot
- Level: Standard
- Tags: Write, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-shift-handover-note-so-nothing-falls-through-the-cracks

## Prompt

```text
Write a shift handover note from my rough notes.

**Operation and shift:** [e.g. "warehouse, day shift to night shift", "call center, morning to evening"]
**My rough notes from this shift:** [PASTE NOTES, CHAT MESSAGES, OR BULLETS]
**Key numbers:** [output vs. plan, backlog, staffing, downtime - whatever we track]
**Who is taking over:** [ROLE - e.g. "night supervisor"]

Organize the handover in this order:
1. **Safety and urgent:** injuries, near misses, hazards, anything unsafe or out of service. Put these first, even if minor.
2. **Status vs. plan:** a short table - metric | plan | actual | note.
3. **Open issues:** each with what happened, what's been done, current owner, and the next action expected from the incoming shift.
4. **Equipment and systems:** what's down, degraded, or under maintenance, with expected return time if known.
5. **People:** absences, cover arrangements, anyone new or in training (no personal or medical details).
6. **First three things the next shift should do.**
7. **Waiting on others:** pending replies from other teams, vendors, or customers.

Rules:
- Use only facts from my notes. Where something important is unclear (owner, time, status), mark it [CONFIRM] rather than guessing.
- Write in short, scannable lines - it will be read standing up.
- Flag anything that looks like it has been carried over from previous shifts without progress.

Then list any questions I should answer before I leave.
```

## What to fill in

- PASTE NOTES, CHAT MESSAGES, OR BULLETS
- ROLE - e.g. "night supervisor"
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.