# Write a procurement plan for a project

A project procurement plan with make-or-buy decisions, sourcing methods, contract types, a lead-time schedule, risks, and roles.

- Topic: Projects & Operations
- Framework: RTF
- Level: Standard
- Tags: Legal, Finance, Write, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-procurement-plan-for-a-project

## Prompt

```text
Help me write a procurement plan for my project.

**Project and objective:** [NAME, what it delivers, deadline]
**What we need to acquire:** [goods, services, software, contractors, equipment - with rough quantities]
**Budget:** [TOTAL and any limits by category]
**Organization rules:** [procurement policy, approval thresholds, preferred suppliers, public-sector rules if any]
**Constraints:** [lead times, compliance or security reviews, local sourcing]
**Priority:** [cost / speed / compliance / quality]

Build:
1. **Make-or-buy analysis** for each need: in-house, buy, or lease, with the reasoning.
2. **Procurement items list:** Item | Specification or statement of work needed | Estimated cost | Sourcing method (direct purchase, quotes, RFQ, RFP, existing framework agreement) | Contract type (fixed price, time and materials, cost-plus) | Approval required.
3. **Schedule:** worked back from when each item is needed - specs ready, solicitation, evaluation, award, contract signed, delivery - with realistic lead times. Highlight anything on the critical path.
4. **Supplier evaluation criteria** with weights.
5. **Risks:** late delivery, single source, price changes, supplier failure, compliance gaps - each with a mitigation.
6. **Roles:** who drafts, approves, signs, receives, and manages each contract.
7. **Contract management:** how deliveries are accepted, invoices approved, changes handled, and supplier performance tracked.

Mark cost and time figures [ESTIMATE] and anything to confirm with procurement or finance [CONFIRM]. Where my organization's procurement policy differs from these suggestions, the policy wins.
```

## What to fill in

- NAME, what it delivers, deadline
- TOTAL and any limits by category
- lead times, compliance or security reviews, local sourcing
- cost / speed / compliance / quality
- ESTIMATE
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.