# Write a meeting invitation with a clear purpose and agenda

Drafts a calendar invite that says why the meeting exists, what will be decided, and how to prepare.

- Topic: Meetings
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-meeting-invitation-with-a-clear-purpose-and-agenda

## Prompt

```text
Write a meeting invitation I can paste into Outlook, Google Calendar, or Teams.

**Meeting topic:** [TOPIC]
**Why we're meeting:** [THE PROBLEM OR DECISION]
**Attendees and their role in the meeting:** [NAMES/ROLES - decider, input, informed]
**Length and format:** [e.g. "30 min, video"]
**Pre-reads or prep:** [DOCUMENTS, DATA, OR "none"]
**Topics to cover:** [LIST]

The invite should include:
1. **Title** that names the outcome, not just the topic (e.g. "Decide Q3 vendor shortlist" rather than "Vendor sync").
2. **Purpose** - one sentence on why this needs a meeting.
3. **Desired outcome** - what will be decided or produced by the end.
4. **Agenda** - each item with minutes allocated and who leads it; the decision item early, not last.
5. **Before the meeting** - what to read or bring, and by when.
6. **Who's needed and why** - so optional attendees can opt out.

Rules:
- Under 150 words in the body; readable in a calendar preview.
- If my topics won't fit the time, say so and suggest what to cut or move to email.
- If the purpose could be handled in an email or async thread, tell me.

Also give me a one-line Teams or Slack note to send with the invite.
```

## What to fill in

- TOPIC
- THE PROBLEM OR DECISION
- NAMES/ROLES - decider, input, informed
- e.g. "30 min, video"
- DOCUMENTS, DATA, OR "none"
- LIST

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.