# Write a facilitator guide and session run sheet

Everything a facilitator needs to deliver a session: timing, scripts, activities, and materials.

- Topic: Learning & Teaching
- Framework: RCTFVV
- Level: Advanced
- Tags: Write, Code, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-facilitator-guide-and-session-run-sheet

## Prompt

```text
Role: Act as a corporate trainer preparing to facilitate a live session.

Context: Session topic and objectives: [TOPIC_OBJECTIVES]. Audience, size and room/virtual setup: [AUDIENCE_SETUP]. Total time and any fixed breaks: [TIME]. Content and slides available: [MATERIALS]. Facilitator experience level: [FACILITATOR_LEVEL]. Known tricky moments: [TRICKY_MOMENTS].

Task: Produce a run sheet: each segment with start time, duration, objective, what the facilitator says / does (brief script), the activity and its instructions, materials needed, and transition. Add an opening and close, timing checkpoints, and a contingency plan for running long or low energy.

Format: A table: Time | Duration | Segment | Facilitator actions | Activity | Materials. Plus opening, close, and contingencies.

Verification: Check the durations sum to the available time including breaks; flag any activity whose instructions are unclear or that needs materials not listed.

Validation: Walk it as a first-time facilitator: could they run this without guessing? Add detail where they would stall.
```

## What to fill in

- TOPIC_OBJECTIVES
- AUDIENCE_SETUP
- TIME
- MATERIALS
- FACILITATOR_LEVEL
- TRICKY_MOMENTS

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.