# Write a cover guide for when I'm out of office

A clear handover guide so whoever covers for me can manage my executive's calendar, inbox, and priorities without calling me.

- Topic: Projects & Operations
- Framework: RTF
- Level: Standard
- Tags: Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-cover-guide-for-when-i-m-out-of-office

## Prompt

```text
Help me write a cover guide for the person covering my role while I'm away.

**Dates I'm away:** [DATES]
**Who is covering:** [NAME/ROLE and how familiar they are with my executive]
**My executive's key commitments during this time:** [meetings, travel, deadlines]
**My regular tasks:** [daily, weekly, ad hoc]
**Systems and access:** [calendar, inbox, expense tool, travel booking - note access to be granted, not passwords]
**Key people:** [who contacts my executive most, and how to handle each]

Write the guide with:
1. **The essentials page:** the 5 things that must not go wrong while I'm away.
2. **Executive preferences:** scheduling rules, meeting buffers, how they like information, communication style, pet hates.
3. **Calendar and inbox:** what to accept, decline, or hold for my return; urgent escalation rules.
4. **Daily and weekly routine:** a checklist by day.
5. **Upcoming events:** table - date | event | status | what's still to do.
6. **Contacts:** name | role | why they call | how to handle.
7. **If something goes wrong:** who to ask before contacting me, and when it's OK to contact me.

Don't include passwords or confidential personal details; write [ACCESS VIA IT REQUEST] instead. Keep it scannable.
```

## What to fill in

- DATES
- NAME/ROLE and how familiar they are with my executive
- meetings, travel, deadlines
- daily, weekly, ad hoc
- who contacts my executive most, and how to handle each
- ACCESS VIA IT REQUEST

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.