# Write a concept note for an event, dialogue series, or program

A clear concept note covering purpose, audience, format, content, logistics, engagement, budget, and evaluation, ready to share with partners or funders.

- Topic: Business Strategy & Startups
- Framework: Few-Shot
- Level: Standard
- Tags: Write, Code, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-concept-note-for-an-event-dialogue-series-or-program

## Prompt

```text
Help me write a concept note for an initiative.

**Initiative:** [e.g. online dialogue series, workshop, community program, conference]
**Organization and partners:** [WHO is running it]
**Problem or opportunity it addresses:** [CONTEXT and any evidence]
**Intended audience:** [WHO and why they would take part]
**Format and scale:** [e.g. six 90-minute online panels, 50-200 participants]
**Dates and duration:** [DETAILS]
**Budget and resources:** [what we have and what we need]
**Readers of this note:** [e.g. leadership approval, partner organizations, a funder]

Structure the note (2-3 pages):
1. **Background and rationale** - why this, why now, and for whom.
2. **Objectives** - 3-4 specific, measurable objectives.
3. **Target audience** - who, how we'll reach them, and barriers to participation.
4. **Format** - sessions, roles (hosts, speakers, facilitators), and why this format fits the objectives.
5. **Themes and content** - proposed topics per session with guiding questions.
6. **Logistics** - platform or venue, tech needs, accessibility (captions, interpretation, time zones), registration.
7. **Engagement** - how participants will actively take part: polls, breakout rooms, Q&A, follow-up resources.
8. **Partners and roles.**
9. **Budget summary** and in-kind support.
10. **Monitoring and evaluation** - indicators, data collection, and how results will be reported.
11. **Timeline and next steps.**

Use a professional, concise tone. Mark missing details as [ADD DETAIL] and don't invent data, partners, or funding.
```

## What to fill in

- WHO is running it
- CONTEXT and any evidence
- WHO and why they would take part
- e.g. six 90-minute online panels, 50-200 participants
- DETAILS
- what we have and what we need
- e.g. leadership approval, partner organizations, a funder
- ADD DETAIL

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.