# Write a clear offer letter for my chosen candidate

A warm, accurate offer letter and cover email, plus a checklist for everything between the candidate's yes and day one.

- Topic: HR & Hiring
- Framework: RTF
- Level: Standard
- Tags: HR & Hiring, Legal, Write, Fill-in Template, Step-by-step
- Source: https://www.thinkwithprompt.com/prompts/write-a-clear-offer-letter-for-my-chosen-candidate

## Prompt

```text
Write an offer letter for the candidate I've chosen, and a checklist for what happens between acceptance and day one. This is step 5 of the 'Run a structured hiring process' pack; paste the decision notes from step 4 if useful.

**Candidate and role:** [NAME, TITLE, LEVEL, MANAGER]
**Compensation:** [base, bonus, equity, sign-on - whatever applies]
**Benefits summary:** [DETAILS or link]
**Start date, location, work arrangement:** [DETAILS]
**Conditions:** [background check, references, right-to-work, etc.]
**Response deadline:** [DATE]
**Jurisdiction:** [COUNTRY/STATE]
**Step 4 output (optional):** [PASTE]

Requirements:
- Open warmly and say why we chose them, using 1-2 specifics from the process.
- Put the terms in a short table, then explain them in plain-language paragraphs.
- Leave legal clauses (at-will, probation, notice, confidentiality, non-compete) as [CONFIRM WITH HR/LEGAL] placeholders. Don't draft binding legal terms from scratch, and note that rules on non-competes and pay transparency vary by location.
- Don't invent numbers; use [ADD] markers for anything missing.

Return:
1. The offer letter.
2. A short cover email to send with it.
3. A checklist for the gap between 'yes' and day one: tell the panel, send kind rejections to other finalists, start paperwork and equipment orders, assign an onboarding buddy, and schedule a pre-start call.
```

## What to fill in

- NAME, TITLE, LEVEL, MANAGER
- base, bonus, equity, sign-on - whatever applies
- DETAILS or link
- DETAILS
- background check, references, right-to-work, etc.
- DATE
- COUNTRY/STATE
- PASTE
- CONFIRM WITH HR/LEGAL
- ADD

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.