# Write a clear email for any situation

Drafts a concise email with the right tone, a clear ask, and a strong subject line.

- Topic: Email & Workplace Communication
- Framework: RTF
- Level: Standard
- Tags: Email, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-clear-email-for-any-situation

## Prompt

```text
Write an email for me.

**To:** [RECIPIENT and relationship — e.g. "my manager", "a new client", "a parent at my child's school"]
**Purpose:** [what this email must achieve]
**Key points to include:** [FACTS, DATES, DETAILS]
**What I need them to do:** [the ask, with any deadline]
**Tone:** [friendly / neutral / formal / firm]
**Context they already have:** [what they know vs. don't]

Requirements:
- Lead with the purpose in the first two sentences.
- One clear ask, easy to act on. Put dates and deadlines in bold.
- Short paragraphs; use bullets only if there are 3+ parallel items.
- No filler ("I hope this email finds you well"), no over-apologizing.

Return:
1. 3 subject line options.
2. The email.
3. A shorter version (under 80 words) in case brevity is better.
```

## What to fill in

- what this email must achieve
- FACTS, DATES, DETAILS
- the ask, with any deadline
- friendly / neutral / formal / firm
- what they know vs. don't

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.