# Write a banquet event order for a wedding or function

A complete BEO that tells kitchen, banquet, AV, and setup teams exactly what to deliver and when.

- Topic: Projects & Operations
- Framework: RTF
- Level: Standard
- Tags: Finance, Write, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/write-a-banquet-event-order-for-a-wedding-or-function

## Prompt

```text
Write a banquet event order (BEO) for an event.

**Event:** [TYPE, DATE, ROOM, CLIENT NAME/ORGANIZATION]
**Timeline:** [ARRIVAL, CEREMONY OR MEETING, RECEPTION, MEAL, SPEECHES, END TIME, LOAD-OUT]
**Guaranteed guest count and guarantee deadline:** [NUMBER, DATE]
**Food and beverage:** [MENU, SERVICE STYLE (plated, buffet, stations), BAR PACKAGE, HOURS, DIETARY AND ALLERGY COUNTS]
**Room setup:** [LAYOUT, TABLE TYPES, LINENS, STAGE, DANCE FLOOR, HEAD TABLE]
**AV and outside vendors:** [AV NEEDS; DJ, FLORIST, PHOTOGRAPHER - arrival times and contacts]
**Pricing agreed:** [PER-PERSON PRICES, ROOM RENTAL, SERVICE CHARGE %, TAX]
**Special notes:** [VIPs, accessibility needs, cake cutting, vendor meals, decor rules]

Requirements:
- Organize by department: Kitchen, Banquet service, Bar, Setup/Housekeeping, AV, Front desk/Security, Accounting.
- Give one timeline in 24-hour or clearly marked times, with the department responsible for each line.
- Show dietary and allergy meals with counts and how they will be identified at the table.
- Show staffing ratios I should check (e.g. servers per guest for plated vs. buffet) as recommendations, not commitments.
- Calculate the estimated bill from my prices only: subtotal, service charge, taxes, and total, noting whether service charge is taxable as [CONFIRM LOCAL RULE].
- List anything missing as [TO CONFIRM WITH CLIENT] with a deadline.

Return the BEO, a one-paragraph summary for the morning event briefing, and a client sign-off checklist.
```

## What to fill in

- TYPE, DATE, ROOM, CLIENT NAME/ORGANIZATION
- NUMBER, DATE
- LAYOUT, TABLE TYPES, LINENS, STAGE, DANCE FLOOR, HEAD TABLE
- PER-PERSON PRICES, ROOM RENTAL, SERVICE CHARGE %, TAX
- CONFIRM LOCAL RULE
- TO CONFIRM WITH CLIENT

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.