# Turn my meeting notes into structured minutes

Converts rough notes into clean, item-by-item team meeting minutes with attendees, discussion, decisions, and actions.

- Topic: Meetings
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/turn-my-meeting-notes-into-structured-minutes

## Prompt

```text
Turn my rough meeting notes into structured minutes I can file and share with the team.

**Meeting name and date:** [e.g. "Weekly ops review, May 14"]
**Attendees and absentees:** [NAMES AND ROLES - or "take from notes"]
**Agenda (if there was one):** [PASTE AGENDA or "none"]
**My notes or transcript:** [PASTE]
**Where the minutes will be stored or sent:** [e.g. "team SharePoint", "Confluence page", "email to attendees"]

Rules:
- Follow the agenda order. If there was no agenda, group the discussion into clear topics.
- For each topic, record what was discussed in 2-4 neutral sentences: facts and positions, not word-for-word dialogue or opinions about people.
- Separate decisions (agreed) from proposals (suggested but not agreed). Never upgrade a suggestion into a decision.
- Only list an owner or deadline if the notes state one. Otherwise write **[OWNER?]** or **[DATE?]**.
- Leave out side chatter, jokes, and anything personal or confidential that does not belong in a shared record; list what you removed so I can check.

Return:
1. Header: meeting name, date, time, attendees, absentees, note-taker.
2. Minutes by agenda item: Discussion / Decisions / Actions.
3. Action table: | # | Action | Owner | Due | Agenda item |
4. Parked items and next meeting date (if stated).
5. A short list of gaps I should confirm before sending (unclear owners, dates, or decisions).

Keep it scannable: under one page per 30 minutes of meeting.
```

## What to fill in

- e.g. "Weekly ops review, May 14"
- NAMES AND ROLES - or "take from notes"
- PASTE AGENDA or "none"
- PASTE
- OWNER?
- DATE?

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.