# Turn my executive's voice notes and scribbles into tasks and drafts

Messy dictation or handwritten notes converted into a clean task list, drafted emails, and questions to clarify.

- Topic: Productivity & Planning
- Framework: RTF
- Level: Standard
- Tags: Email, Communication, Write, Plan, Fill-in Template, Interactive
- Source: https://www.thinkwithprompt.com/prompts/turn-my-executive-s-voice-notes-and-scribbles-into-tasks-and-drafts

## Prompt

```text
Turn my executive's rough instructions into organized tasks and drafts.

**Their notes:** [PASTE - voice-note transcript, dictation, typed-up handwritten notes, or chat messages]
**Context I know:** [e.g. "'the Denver thing' is the Q3 offsite", names of people they refer to]
**My usual tools:** [task list, calendar, email]

Do this:
1. **Interpret:** list each separate instruction in plain words. Where something is ambiguous ("sort out Tom"), give my best interpretation and mark [CHECK WITH EXEC].
2. **Task list:** task | type (schedule / email / book / research / file / remind) | for whom | due date if stated | priority (from their wording - "asap", "when you get a chance").
3. **Drafts:** write any emails or messages they asked for, short and in a neutral professional voice (I'll adjust to their voice).
4. **Calendar actions:** meetings to set up, with suggested attendees, length, and purpose.
5. **Reminders:** anything they said they'd do themselves that I should remind them about, and when.
6. **Clarifying questions:** a short list I can send in one message, grouped so they can answer in 30 seconds.

Never fill in a name, date, or number they didn't give. Keep the output skimmable.
```

## What to fill in

- task list, calendar, email
- CHECK WITH EXEC

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.