# Turn a meeting discussion into a decision record people can sign off

Writes up what a meeting decided, the options considered, the reasoning, and the trade-offs, ready for stakeholders to confirm.

- Topic: Meetings
- Framework: RTF
- Level: Standard
- Tags: Meetings, Write, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/turn-a-meeting-discussion-into-a-decision-record-people-can-sign-off

## Prompt

```text
Turn the discussion below into a written decision record that the people involved can review and confirm.

**The question being decided:** [e.g. "Which vendor do we use for payroll?"]
**Notes, transcript, or chat thread:** [PASTE]
**Decision maker(s):** [WHO HAS THE FINAL SAY]
**Who needs to confirm or be informed:** [NAMES OR TEAMS]

Write a decision record with:
1. **Decision:** one sentence, in plain words. If the discussion did not reach a clear decision, say "No decision reached" and list what is still needed instead of forcing one.
2. **Context:** why this decision was needed now (2-3 sentences).
3. **Options considered:** each option with the main points raised for and against.
4. **Rationale:** why the chosen option won, using only reasons stated in the discussion.
5. **Trade-offs and risks accepted:** what we are giving up and what could go wrong.
6. **Dissent or concerns:** any objections raised, stated fairly and without names unless needed.
7. **Conditions for revisiting:** what new information would reopen this.
8. **Actions:** | Action | Owner | Due |
9. **Sign-off:** names with a "Confirmed / Comments" column.

Rules:
- Separate what was said from your interpretation; flag interpretation as [INTERPRETATION].
- Do not add options, facts, or numbers that are not in the discussion. Mark gaps as [CONFIRM].
- Keep it under 1 page. Also give me a 2-line message to send with it asking people to confirm or correct by a date.
```

## What to fill in

- e.g. "Which vendor do we use for payroll?"
- PASTE
- WHO HAS THE FINAL SAY
- NAMES OR TEAMS
- INTERPRETATION
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.