# Sort my tasks into automate, delegate, eliminate, or do myself

Applies a clear four-way test to every task, including what AI could handle and what needs your personal judgment.

- Topic: Productivity & Planning
- Framework: Few-Shot
- Level: Standard
- Tags: Leadership, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/sort-my-tasks-into-automate-delegate-eliminate-or-do-myself

## Prompt

```text
Sort my tasks into automate, delegate, eliminate, or do myself.

**My tasks (one per line, with frequency and time if known):** [PASTE]
**My role:** [ROLE]
**People I could delegate to, and their skills:** [e.g. "analyst - strong in Excel; coordinator - good with scheduling" - or "none"]
**Tools I have:** [e.g. Microsoft 365 Copilot, ChatGPT, Power Automate, Zapier, none]
**Sensitive data or approvals involved:** [e.g. "salary data", "client contracts", "none"]

Decision tests:
- Eliminate: no one would notice or care if it stopped.
- Automate or AI-assist: repetitive, rule-based, or a first draft from clear inputs, where errors are easy to catch.
- Delegate: someone else can do it well with instructions, or it would help them grow.
- Do myself: needs my judgment, accountability, authority, or relationships, or involves sensitive decisions about people, money, or legal risk.

Return:
1. Table: | Task | Verdict | Why | How (tool, prompt idea, or person) | Human check needed | Time saved/week |
2. The tasks that need my personal judgment, and why AI or delegation would be risky for each.
3. For AI-assisted tasks: what the AI does, what I review, and what data must never go into the tool.
4. The three moves that save the most time, in order.

Be realistic: if AI would only save a few minutes or adds review burden, say so. Follow my company's AI and data policies; if I haven't mentioned them, remind me to check.
```

## What to fill in

- PASTE
- ROLE
- e.g. "salary data", "client contracts", "none"

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.