# Set up OSHA safety recordkeeping and compliance tracking

A practical system for OSHA logs, training records, inspections, and incident investigations, with owners, schedules, and tools that fit your size.

- Topic: Legal & Compliance
- Framework: Few-Shot
- Level: Advanced
- Tags: Legal, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/set-up-osha-safety-recordkeeping-and-compliance-tracking

## Prompt

```text
Help me set up a system to manage and document OSHA compliance.

**Industry and operations:** [e.g. "metal fabrication shop", "construction subcontractor", "distribution center"]
**Number of employees and sites:** [DETAILS]
**State:** [STATE - note whether it runs its own OSHA-approved state plan]
**Current setup:** [e.g. "paper sign-in sheets and a shared drive", "nothing formal"]
**Budget for tools:** [e.g. "spreadsheets only", "can pay for safety software"]
**Known gaps or recent issues:** [e.g. "missed annual forklift evaluations", "recent citation"]

Give me:
1. The records I likely need to keep for my industry and size: injury and illness logs (Forms 300, 300A, 301) and whether I'm exempt or must submit electronically, training records, written programs (e.g. hazard communication, lockout/tagout, respiratory protection, emergency action), inspection records, and exposure or medical records. Mark each [CONFIRM] for my situation.
2. A training matrix template: Role | Required training | Frequency | Delivery method | Proof kept.
3. An inspection and audit schedule: what to inspect, how often, who signs off, and how findings are tracked to closure.
4. An incident reporting and investigation workflow: reporting timelines (including the deadlines to report severe injuries and fatalities to OSHA), root cause method, corrective actions, and follow-up.
5. A compliance calendar for the year, including when the 300A summary must be posted.
6. Tool options for my size and budget, from spreadsheets to dedicated safety software, with what each does well.
7. The 5 most common documentation failures in inspections for my industry and how to avoid them.

This is general information, not legal advice. Verify requirements against current OSHA regulations and my state plan, and consult a safety professional or employment attorney for my specific obligations.
```

## What to fill in

- DETAILS
- STATE - note whether it runs its own OSHA-approved state plan
- e.g. "spreadsheets only", "can pay for safety software"
- e.g. "missed annual forklift evaluations", "recent citation"
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.