# Respond in writing to a formal employee grievance

Drafts a fair, reasoned written grievance outcome that addresses each point raised and explains appeal options.

- Topic: HR & Hiring
- Framework: RTF
- Level: Standard
- Tags: HR & Hiring, Write, Summarize, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/respond-in-writing-to-a-formal-employee-grievance

## Prompt

```text
Help me write the outcome response to a formal grievance an employee has raised.

**Grievance as submitted:** [PASTE or summarize each point raised]
**Outcome they're seeking:** [WHAT they asked for]
**Process followed:** [meeting date, who attended, companion/representative, investigation steps]
**Findings for each point:** [WHAT we found and the evidence]
**Decision:** [upheld / partly upheld / not upheld - per point]
**Actions we will take:** [ANY]
**Appeal process:** [PASTE - who, how, deadline]

Write a letter that:
1. Thanks them for raising the concern and summarizes the process followed.
2. Addresses each grievance point separately: what they raised, what we looked at, what we found, and the decision with reasons.
3. Explains actions being taken, without disclosing confidential information about other employees (e.g. discipline given to someone else).
4. States their right to appeal, how, and by when, in bold.
5. Confirms protection from retaliation for raising the grievance.

Tone: respectful, clear, and neutral - not defensive or dismissive. No legal jargon.

Also give me: a list of points where my findings look thin or don't fully address what was raised, and anything that should be reviewed by legal before sending.
```

## What to fill in

- PASTE or summarize each point raised
- WHAT they asked for
- WHAT we found and the evidence
- upheld / partly upheld / not upheld - per point
- ANY
- PASTE - who, how, deadline

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.