# Request additional fees when an architecture or engineering client changes scope

An additional services request that ties a client's change to the contracted scope, phase, and fee, before the extra work starts.

- Topic: Projects & Operations
- Framework: Few-Shot
- Level: Standard
- Tags: Legal, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/request-additional-fees-when-an-architecture-or-engineering-client

## Prompt

```text
Help me write an additional services request for a design project where the client has changed or expanded the scope.

**Project and contract form:** [e.g. "office fit-out, owner-architect agreement based on a standard industry form", "civil site design, our own contract"]
**Contracted scope and phase status:** [e.g. "Design Development approved; now in Construction Documents"]
**What changed and who asked:** [e.g. "owner added a second-floor mezzanine after DD approval" - with date and how it was requested]
**Contract language on additional services:** [PASTE the relevant clause, or "none"]
**Work required:** [redesign, re-coordination with consultants, code review, re-submittal to the permitting authority, model and sheet updates]
**Effort estimate:** [hours by role, consultant fees, reimbursables]
**Schedule impact:** [DAYS or WEEKS]
**Relationship context:** [e.g. "good client, sensitive about budget"]

Produce:
1. A short cover email asking for written authorization before we proceed.
2. The additional services request: the change described factually, the reference to the contract clause and the approved phase it reopens, work included and excluded, fee (lump sum or hourly not-to-exceed), consultant fees with markup, schedule impact, and an approval signature block.
3. A note on what to do if the client asks us to start before signing (e.g. a written interim authorization).
4. Talking points for a phone call if the client pushes back, separating true changes from work within our original scope.

Use only my numbers and clause text; mark gaps [ADD]. Have someone familiar with the contract confirm the clause reference before sending.
```

## What to fill in

- PASTE the relevant clause, or "none"
- hours by role, consultant fees, reimbursables
- DAYS or WEEKS
- e.g. "good client, sensitive about budget"
- ADD

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.