# Report procurement savings in a way finance will accept

A savings report that separates hard savings from cost avoidance, uses agreed baselines, and ties results to the budget.

- Topic: Finance & Accounting
- Framework: Few-Shot
- Level: Standard
- Tags: Finance, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/report-procurement-savings-in-a-way-finance-will-accept

## Prompt

```text
Help me write a procurement savings report that finance will trust.

**Period:** [QUARTER OR YEAR]
**Savings initiatives:** [FOR EACH: CATEGORY, SUPPLIER, WHAT CHANGED, OLD PRICE, NEW PRICE, VOLUME, START DATE]
**Baseline method we use:** [e.g. last price paid, budget price, average of quotes - or "not agreed"]
**Finance's concerns:** [e.g. "savings don't show up in the P&L", "double counting"]
**Audience:** [CFO, LEADERSHIP, BOARD]

Rules:
- Classify each item as: hard savings (lower cost vs. last price, hits the budget), cost avoidance (resisted or reduced an increase), or other value (better terms, risk reduction, working capital). Never mix them into one total.
- Calculate savings with the formula (baseline price - new price) x actual or forecast volume, and say which volume is used.
- Only count savings for the period they occur in; annualized figures must be labeled as such.
- Flag items where the baseline is weak or where volume changes could make savings disappear.
- Note whether budgets have been reduced to capture the savings, if I tell you.
- Use only my numbers; mark gaps [ADD DATA].

Return:
1. A one-slide summary: hard savings, cost avoidance, other value, vs. target.
2. A detail table: Initiative | Type | Baseline | New | Volume | In-period savings | Annualized | Confidence.
3. Talking points for presenting to the CFO, including how to answer "where is this in my P&L?"
4. A proposed savings methodology for finance to sign off, so next quarter's report isn't debated.
```

## What to fill in

- QUARTER OR YEAR
- e.g. "savings don't show up in the P&L", "double counting"
- CFO, LEADERSHIP, BOARD
- ADD DATA

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.