# Replace a meeting with an async update in email, Teams, or Slack

Turns what would have been a meeting into a clear written update that gets the needed input and decisions without a call.

- Topic: Meetings
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Email, Communication, Write, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/replace-a-meeting-with-an-async-update-in-email-teams-or-slack

## Prompt

```text
Turn this meeting into an async update so we can skip the call.

**What the meeting was going to cover:** [AGENDA OR TOPICS]
**Updates and information to share:** [PASTE NOTES, STATUS, DATA]
**Input or decisions I need from people:** [WHAT I NEED AND FROM WHOM]
**Where it will be posted:** [email / Teams or Slack channel / shared doc]
**Response deadline:** [DATE AND TIME]

Write the update so that:
- The first 2 lines say why there is no meeting and what I need from readers, by when.
- Information-only items are short bullets that need no reply.
- Each item that needs input is numbered, names who should respond, and asks a specific question (a choice between options, a yes/no, or a number), not "thoughts?".
- Context needed to answer is included or linked, so nobody has to ask.
- It ends with what happens if no one objects by the deadline (e.g. "we proceed with option A").

Return:
1. The async update, formatted for the channel I chose (subject line if email; short sections if Teams or Slack).
2. A short reminder message for the day before the deadline.
3. A note on what would justify calling a short meeting after all (e.g. strong disagreement on item 2).

Use only the facts I provided; mark anything missing as [ADD].
```

## What to fill in

- AGENDA OR TOPICS
- PASTE NOTES, STATUS, DATA
- WHAT I NEED AND FROM WHOM
- email / Teams or Slack channel / shared doc
- DATE AND TIME
- ADD

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.