# Rebook and reschedule fast when my executive's travel is disrupted

A rapid recovery plan when a flight is canceled or delayed: rebooking options, meetings to move, and messages to send.

- Topic: Productivity & Planning
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/rebook-and-reschedule-fast-when-my-executive-s-travel-is-disrupted

## Prompt

```text
My executive's travel has been disrupted. Help me recover fast.

**What happened:** [e.g. "6pm flight LHR-JFK canceled", "3-hour delay"]
**Where my executive is now:** [LOCATION]
**Original plan for the next 48 hours:** [flights, hotel, meetings with times and attendees]
**What's non-negotiable:** [e.g. "must be at the board meeting Thursday 9am"]
**Booking tools and contacts I have:** [travel agency, airline status, corporate account]

Give me, in priority order:
1. **Immediate actions (next 15 minutes):** what to do first - e.g. call the travel agency or airline, hold a backup option, secure a hotel - and what to tell my executive right now.
2. **Rebooking options to check:** alternative routes, nearby airports, train or car alternatives, with the trade-off of each against the non-negotiable commitments. Do not invent schedules; tell me what to look for.
3. **Meeting impact:** table - meeting | still possible? | move / switch to video / delegate / cancel | who to notify.
4. **Messages to send:** a 2-line text to my executive with options; short notes to each affected meeting host; hotel and car updates.
5. **Costs and records:** what to keep for expense claims and any compensation claims.

Keep each draft short. Mark anything I need to verify as [CONFIRM].
```

## What to fill in

- e.g. "6pm flight LHR-JFK canceled", "3-hour delay"
- LOCATION
- flights, hotel, meetings with times and attendees
- e.g. "must be at the board meeting Thursday 9am"
- travel agency, airline status, corporate account
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.