# Prepare my trucking company for a DOT compliance audit

A gap checklist and document plan covering driver files, hours of service, maintenance, drug and alcohol testing, and insurance before an audit.

- Topic: Legal & Compliance
- Framework: Few-Shot
- Level: Advanced
- Tags: Legal, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/prepare-my-trucking-company-for-a-dot-compliance-audit

## Prompt

```text
Help me get my fleet ready for a safety compliance audit.

**Regulator and audit type:** [e.g. "US FMCSA compliance review", "new entrant safety audit", "state DOT audit", or my country's equivalent]
**Operation:** [interstate / intrastate, property / passenger, hazmat yes/no]
**Fleet size:** [NUMBER OF POWER UNITS, NUMBER OF DRIVERS]
**How we keep records today:** [ELD provider, paper files, maintenance software, testing consortium]
**Known weak spots:** [e.g. "missing annual reviews", "late DVIR repairs", "no clearinghouse queries"]
**Audit date or trigger:** [DATE, or what prompted it - crash, complaint, high scores]

Build the review around the areas auditors sample:
1. Driver qualification files: application, MVRs, road test or equivalent, medical certificate, annual review, previous employer checks.
2. Hours of service: ELD records, supporting documents, unassigned driving, edits and annotations.
3. Drug and alcohol program: pre-employment tests, random rates, clearinghouse queries, supervisor training.
4. Vehicle maintenance: inspection records, DVIRs and repair sign-offs, annual inspections.
5. Crash register, insurance filings, and operating authority.

Return:
- A checklist table: Area | Requirement | What to pull | Status (OK / Gap / Unknown) | Fix owner | Deadline.
- The top 5 gaps most likely to cause a violation, in priority order.
- A 2-week remediation plan.
- How to organize files so an auditor can sample them quickly.

Mark any regulation reference you are not sure applies to my operation as [CONFIRM]. Do not invent rule numbers or thresholds. This is general information; verify requirements with the regulator's current guidance or a transportation compliance specialist.
```

## What to fill in

- interstate / intrastate, property / passenger, hazmat yes/no
- NUMBER OF POWER UNITS, NUMBER OF DRIVERS
- DATE, or what prompted it - crash, complaint, high scores
- CONFIRM

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