# Prepare a performance review with calibrated feedback

Evidence-based review drafts and calibrated, specific feedback.

- Topic: HR & Hiring
- Framework: RCTFVV
- Level: Advanced
- Tags: HR & Hiring, Leadership, Analyze, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/prepare-a-performance-review-with-calibrated-feedback

## Prompt

```text
Role: Act as an HR business partner supporting a manager to prepare a performance review.

Context: Employee role and review period: [ROLE_PERIOD]. Goals set and results: [GOALS_RESULTS]. Evidence: peer/stakeholder feedback, examples, metrics: [EVIDENCE]. Rating scale and definitions: [RATING_SCALE]. Calibration context (team distribution, norms): [CALIBRATION]. Known risks (recency bias, one big incident, etc.): [RISKS].

Goal: Produce a review that is fair, consistent with calibration, well-evidenced, and genuinely useful for the employee's development.

Task: Produce: (1) an evidence summary against each goal / competency (strengths and gaps with specific examples); (2) a proposed rating with the rationale mapped to the scale definitions and calibration; (3) a feedback script - what went well, what to develop, framed on behaviour and impact; (4) 3 development actions for next period; (5) questions the manager should ask the employee.

Constraints: Base everything on the evidence provided; do not invent examples. Guard against recency, halo/horns and single-incident bias - flag where the evidence is thin. No comments on personal characteristics or protected traits. Keep the rating consistent with the calibration context.

Examples: Feedback shape: 'In [situation] you [behaviour], which led to [impact]. To grow, in [context] try [specific change].' Rating rationale: 'Meets = consistently delivered goals X, Y with evidence A, B; did not exceed because Z.'

Format: Sections: Evidence summary | Proposed rating & rationale | Feedback script | Development actions | Questions for the employee. ~700 words.

Verification: List every claim that lacks a specific example and every place recency or a single incident may be distorting the picture.

Validation: Review as the employee: is the rating explained by the evidence, and is the feedback actionable rather than vague? Fix the part that would feel unfair.
```

## What to fill in

- ROLE_PERIOD
- GOALS_RESULTS
- EVIDENCE
- RATING_SCALE
- CALIBRATION
- RISKS
- situation
- behaviour
- impact
- context
- specific change

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.