# Plan my first one-on-ones with a team I've just inherited

An announcement, conversation guide, and note template for your first one-on-ones with a team you've taken over.

- Topic: Leadership & Management
- Framework: RTF
- Level: Standard
- Tags: Leadership, Plan, Fill-in Template, Step-by-step
- Source: https://www.thinkwithprompt.com/prompts/plan-my-first-one-on-ones-with-a-team-i-ve-just-inherited

## Prompt

```text
Help me plan my first one-on-one conversations with a team I've just taken over. This is step 1 of the 'Take over an existing team' pack.

**Team size and roles:** [DETAILS]
**How I got here:** [promoted from within / new to the company / replacing a manager who left - and how they left]
**What I've heard so far:** [CONTEXT from my boss, HR, or the previous manager]
**My first impressions or worries:** [DETAILS]
**Time available:** [e.g. "45 minutes each in my first two weeks"]

Return:
1. A short message to the team announcing the 1:1s, what they're for, and that there's nothing to prepare.
2. A 45-minute conversation guide: an opener that builds trust, then 10-12 questions on their role, what's working, what's frustrating, what they'd change, career goals, how they like to work and get feedback, and what they need from me.
3. Variations for a former peer (if I was promoted from within), someone who wanted my job, and a long-tenured expert.
4. What not to do in these meetings: promise fixes on the spot, criticize the previous manager, or announce changes before I've listened.
5. A simple note-taking template so I can spot patterns across conversations.

Remind me to keep personal details people share in confidence and to follow up on anything I say I'll look into.
```

## What to fill in

- DETAILS
- CONTEXT from my boss, HR, or the previous manager
- e.g. "45 minutes each in my first two weeks"

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.