# Plan my executive's business trip itinerary

A complete trip plan with meetings, travel, buffers, bookings to make, and a day-by-day itinerary my executive can carry.

- Topic: Productivity & Planning
- Framework: RTF
- Level: Standard
- Tags: Meetings, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/plan-my-executive-s-business-trip-itinerary

## Prompt

```text
Help me plan a business trip for my executive.

**Destination(s) and dates:** [DETAILS]
**Purpose and fixed meetings:** [meetings with times and addresses, events, site visits]
**Departure city and preferences:** [airline/seat/class, hotel type, loyalty programs, dietary needs]
**Travel policy limits:** [class of travel, hotel rate caps, booking channel]
**Other travelers:** [who else is going]
**Budget:** [AMOUNT or "per policy"]

Produce:
1. **Plan and checks:** recommended flights or trains by time window (not specific fares - I'll book), hotel location logic (near which meetings), and ground transport between each stop with realistic travel times and buffers.
2. **Booking checklist:** everything to reserve, in the order to book it, with policy flags.
3. **Day-by-day itinerary:** time | activity | address | contact | confirmation number [ADD] | notes. Times in local time with home time in brackets.
4. **Risks:** tight connections, jet lag before a big meeting, late arrivals, public holidays or major events at the destination [CONFIRM].
5. **Pack for the trip:** documents, adapters, materials for each meeting, and gifts if relevant.
6. **Emergency sheet:** hotel, local contacts, my number, company travel provider - with placeholders.

Never invent flight numbers, prices, or confirmation codes. Mark anything I need to verify as [CONFIRM].
```

## What to fill in

- DETAILS
- meetings with times and addresses, events, site visits
- class of travel, hotel rate caps, booking channel
- who else is going
- AMOUNT or "per policy"
- ADD
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.