# Plan change management and user adoption for a rollout

A people-side change plan covering impact by group, readiness, training, communications, and adoption measures.

- Topic: Leadership & Management
- Framework: RTF
- Level: Standard
- Tags: Leadership, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/plan-change-management-and-user-adoption-for-a-rollout

## Prompt

```text
Help me plan change management and adoption for a project rollout.

**What is changing:** [NEW system, process, policy, or structure]
**Who is affected:** [GROUPS - roles, teams, locations, number of people]
**What changes for each group:** [what they will do differently]
**Go-live date:** [DATE]
**Sponsor and their visibility:** [WHO, and how active they will be]
**Known resistance or concerns:** [WHAT you have heard]
**Past change history:** [how similar changes went here]

Use a structured approach (such as ADKAR: awareness, desire, knowledge, ability, reinforcement) and build:
1. **Change impact assessment**: group | what changes | impact level (high/medium/low) | likely concerns | what they need.
2. **Sponsor and manager roles**: what the sponsor must visibly do, and what line managers need to say and do with their teams (managers are often the most important channel).
3. **Communication plan**: message, audience, channel, sender, timing - sequenced from "why" through to "how" and "what's next."
4. **Training plan**: by group, format, timing (close to go-live, not months before), and support after training.
5. **Change champions**: how to pick them and what they do.
6. **Resistance management**: likely sources and responses for each.
7. **Adoption measures**: usage, proficiency, and outcome metrics with targets, and how to reinforce the change after go-live.

Use [CONFIRM] for numbers or dates I have not given. Flag any group with high impact and no clear support plan.
```

## What to fill in

- NEW system, process, policy, or structure
- GROUPS - roles, teams, locations, number of people
- what they will do differently
- DATE
- WHO, and how active they will be
- WHAT you have heard
- how similar changes went here
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.