# Plan an office, warehouse, or site move

A relocation plan with workstreams, timeline, cutover weekend, and risk checks so operations keep running through the move.

- Topic: Projects & Operations
- Framework: RTF
- Level: Standard
- Tags: Communication, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/plan-an-office-warehouse-or-site-move

## Prompt

```text
Help me plan a site relocation.

**From and to:** [type of site, size, distance]
**What moves:** [people, equipment, inventory, IT, records]
**Move date or window:** [DATE]
**Operations that must keep running:** [what customers can't be without, and for how long]
**Budget and constraints:** [BUDGET, lease end, permits, building works]
**Team:** [WHO IS INVOLVED]

Plan:
1. Workstreams with owners: facilities and fit-out, IT and telecoms, equipment and moving, inventory, people and communication, compliance and permits, customer and supplier communication.
2. A backward timeline from move day: key milestones at 12, 8, 4, 2, and 1 week(s) out.
3. A move-weekend (cutover) runbook: hour-by-hour sequence, go/no-go checkpoint, and rollback options.
4. How to keep service going: build stock ahead, temporary capacity, phased move, or reduced service - with trade-offs.
5. Checklists: new-site readiness (power, data, safety, signage, access, emergency equipment), and old-site exit (cleaning, return of keys, lease obligations).
6. Top risks (delays in fit-out, IT not live, damage, staff turnover due to longer commute) with mitigations.
7. Communication plan for staff, customers, suppliers, and carriers.

Mark anything that needs a permit, landlord approval, or legal review as [CHECK].
```

## What to fill in

- type of site, size, distance
- people, equipment, inventory, IT, records
- DATE
- what customers can't be without, and for how long
- BUDGET, lease end, permits, building works
- WHO IS INVOLVED
- CHECK

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