# Plan an office move with a full checklist and timeline

A week-by-week relocation plan covering IT, furniture, vendors, people, and the old site, so moving day goes smoothly.

- Topic: Projects & Operations
- Framework: RTF
- Level: Standard
- Tags: Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/plan-an-office-move-with-a-full-checklist-and-timeline

## Prompt

```text
Help me plan an office move.

**Current and new location:** [DETAILS]
**Move date and how fixed it is:** [DATE]
**Headcount and setup:** [desks, meeting rooms, hybrid pattern, special equipment]
**What's moving vs. new:** [furniture, IT, files, kitchen]
**Lease dates:** [old lease end, new lease start, any overlap]
**Budget and who signs off:** [DETAILS]
**Team helping me:** [NAMES/ROLES]

Create:
1. **Timeline** working back from move day (e.g. 12, 8, 4, 2, 1 weeks, the week of, move day, first week after): task | owner | due | dependency.
2. **Workstreams:** IT and connectivity (internet installation lead times can be long - start early), phones, security and access badges, furniture and layout, movers, utilities and services, mail redirection, insurance, signage, address updates (website, suppliers, banks, registrations).
3. **Old site exit:** dilapidations or make-good obligations from the lease [CHECK LEASE], cleaning, key return, disposal and recycling of old furniture and IT (secure data wiping).
4. **People:** communication plan, seating plan, packing instructions, accessibility needs, a first-day welcome.
5. **Move-day run sheet** by hour.
6. **Risk list:** internet not live, furniture delays, lift booking, parking for movers - with mitigations.

Mark any date or contract term I haven't provided as [CONFIRM].
```

## What to fill in

- DETAILS
- DATE
- desks, meeting rooms, hybrid pattern, special equipment
- furniture, IT, files, kitchen
- old lease end, new lease start, any overlap
- NAMES/ROLES
- CHECK LEASE
- CONFIRM

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.