# Plan a termination meeting with a script and checklist

Creates a respectful termination meeting script plus a before, during, and after checklist so nothing is missed on the day.

- Topic: HR & Hiring
- Framework: RTF
- Level: Standard
- Tags: Meetings, Writing, HR & Hiring, Plan, Code, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/plan-a-termination-meeting-with-a-script-and-checklist

## Prompt

```text
Help me prepare for a termination meeting.

**Reason for termination:** [performance / conduct / position elimination / end of probation]
**Employee's role, tenure, and location:** [DETAILS]
**Documentation already in place:** [warnings, PIP, investigation findings]
**Who will attend:** [manager, HR, anyone else]
**Format:** [in person / video]
**Separation terms:** [final pay date, severance if any, benefits end date, release agreement yes/no]
**Known sensitivities:** [recent complaint, leave, visa status, risk of a strong reaction]

Give me:
1. **Pre-meeting checklist** - legal/HR sign-off, final pay calculation per local rules [CONFIRM LOCAL LAW], documents ready, system access timing, return of equipment, security plan if needed, support resources (e.g. EAP).
2. **Meeting script** - under 5 minutes of speaking: clear decision in the first 2 sentences, brief reason, no debate, logistics, next steps. Include who says what.
3. **Responses to likely reactions** - "Why?", "Can I resign instead?", silence, anger, requests to negotiate.
4. **What not to say** - no reopening the decision, no promises, no comments that contradict the documented reason.
5. **Post-meeting checklist** - same-day and following-week tasks, team communication, and a note for the file.

Keep the tone dignified and direct. This is general guidance; confirm requirements with legal counsel for my location before the meeting.
```

## What to fill in

- DETAILS
- warnings, PIP, investigation findings
- manager, HR, anyone else
- in person / video
- CONFIRM LOCAL LAW

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.