# Plan a project kickoff meeting and kickoff deck

An agenda, slide-by-slide deck outline, and pre-work for a kickoff that aligns the team on goals, roles, and ways of working.

- Topic: Meetings
- Framework: Few-Shot
- Level: Standard
- Tags: Meetings, Plan, Fill-in Template
- Source: https://www.thinkwithprompt.com/prompts/plan-a-project-kickoff-meeting-and-kickoff-deck

## Prompt

```text
Help me plan a project kickoff meeting and the deck for it.

**Project:** [NAME, goal, and why it matters now]
**Attendees:** [team members, sponsor, key stakeholders, vendors]
**Format and length:** [in person / remote, e.g. 90 minutes]
**What is already decided:** [scope, budget, dates, tools]
**What is still open:** [decisions or unknowns the team should help shape]
**My biggest worry going in:** [e.g. "two teams who have clashed before", "unclear sponsor"]

The kickoff must leave everyone able to answer: why are we doing this, what does done look like, who does what, how will we work together, and what happens next.

Return:
1. **Pre-work** - what to send 2-3 days before (e.g. charter, questions to think about).
2. **Agenda** with timings, owner per item, and the purpose of each block.
3. **Deck outline** - 8-12 slides, each with a title and 2-3 bullet points: sponsor's why, objectives and success measures, scope in/out, milestones, team and roles, ways of working (meetings, tools, decision rights, escalation path), top risks, next 2 weeks.
4. **One interactive exercise** that surfaces concerns early (e.g. a quick risk brainstorm or "what would make this fail").
5. **Opening remarks** for the sponsor (under 150 words).
6. **Follow-up email** template with decisions, actions, and owners.

Use [ADD] for any detail I have not given rather than making it up.
```

## What to fill in

- NAME, goal, and why it matters now
- team members, sponsor, key stakeholders, vendors
- in person / remote, e.g. 90 minutes
- scope, budget, dates, tools
- decisions or unknowns the team should help shape
- e.g. "two teams who have clashed before", "unclear sponsor"
- ADD

Free to copy and use. From ThinkWithPrompt (https://www.thinkwithprompt.com/), a library of 2,663 curated AI prompts.